Name: Migration Overview: Nexonia to Emburse Spend
Uploaded: 2026-02-24T20:16:05.746Z
Duration: 59 min 20 s
Description: Migration Overview: Nexonia to Emburse Spend

Transcript for "Migration Overview: Nexonia to Emburse Spend": Hello, everyone, and welcome to your migration plan getting ready for imbursement spin from Nexonia. Thank you for joining us today. So just a few housekeeping items before we get started. This session is being recorded, and you will receive the recording within twenty four hours after the session ends. On the right hand side of the screen is the engagement panel. That is where you can download docs that include things like helpful resources as well as submitting a ticket and also the slides for today's session in case you wanted to review them with your team later. Also, you can ask questions, and we will have we have a large chunk and type set aside to answer questions, so be sure to ask them. In addition, we will have a live demo, so I know that's something that was really exciting for a lot of you, so that will be included. And so to go a little more in detail about that, today, we'll do the future of Nexonia, migration overview, the demo of Embursed Spin, help resources, and, like I said, plenty of time for q and a. So to get this party started, I'm gonna pass it over to Megan. Megan, take it away. Thank you, Lauren, and hi, everyone. Thank you for making the time today to join us. Am myself, my name is Megan. I am a member of the product marketing team, and I'm accompanied today by a team of Tory, Jamie, and Kaylee. And today, we're gonna be sharing a lot more about where we're going with Nexonia, talk about the tool that you were being offered an upgrade to, which is inverse spend. And then we're also going to be walking through some of the process of how you can get there and, of course, answer your questions today. So to kick things off, we always wanna make sure that we're oriented in how Nexonia is related to the company of Inverse. And so to start things off, I do just wanna give a quick introduction to Inverse as a company. Today, we support 12,000,000 users across 20,000 companies globally. And how we do that is we actually have a portfolio of products. And Nexonia became a part of our portfolio back in 2015. So while you may, over the years, have been familiar working with the product of Nexonia, you've actually been under the umbrella of Inverse alongside many other companies across the world that we support across various different segments and sizes. Now here, what you'll see is just a quick overview of some of the components of our portfolio. And today, what we are really excited to share is a little bit more about kind of our plan, our strategy, and our approach with the Nexonia product. So Nexonia has been known in the market for a really long time as being one of the strongest products to offer, ERP integrations. And what we are often doing with our portfolio is looking for the best technology in all of our different components and then finding ways to combine them and enhance our existing technology. And so where we've gotten to today and really why we're opening up this upgrade path is we have taken a lot of those integrations and the strengths of Nexonia, and we've added it to InverseSpend. We've now reached a point where the InverseSpend product is able to offer all the same capabilities that you get in Nexonia today, and it's able to actually offer a lot more. And we'll have Tore talk a little bit more of that in detail, but we are very excited to offer you an opportunity to start utilizing a product that has tons of innovation. It's where our team is focusing today, and so that you and your employees can access the latest and greatest of what we have to offer when it comes to how we support our finance teams today. So with that, I'll pass it over to Tori, who's gonna talk a little bit more about the inverse spend platform, give it a bit of an introduction, Awesome. and then talk about some of those additional pieces that you can start accessing within the feature set. Thanks so much, Megan. Alright. Well, thank you everyone for joining us today. Your organization has been invited to participate in our Nexonia to Inverse Spend migration program. And I'm here to introduce you to not only Inverse Spend, but also to the program, some of the features, the functions, the workflows that maybe you leverage today in Nexania, how those translate over to spend, and how, you'll continue to see innovation and modernization as you work with, Inverse. Okay. So thank you for joining. You'll have received likely an email, a pop up, an invitation, if you will, to your upgrade. As part of your Nexania to imbursement upgrade, we're offering a program that is a a like for like technical migration. So supporting your current workflows, policies, approval structures, and ERP integrations. They are translated from Nexania to a new imbursement spend account. Many of you on the team administrators will have received an invitation, so that you can start to explore, imburse, spend, get your hands on it. There's a lot of documentation that we've put together and offer as part of this program, in product guides for those who of you who've already logged in, you'll have noticed there's a lot of workflows that we've brought over, from the perspective of someone who has used Nexania and leveraged it. What are some things that would be familiar, and what are some things that are new that you can start to build into your workflows. With this migration, there's also exclusive pricing as part of this this program as well. So with that, you'll see that there's a lot of a lot of your Nexonia experience in terms of what you're leveraging from, your pricing, from your configurations, and even from your engagements that will carry over, and follow you towards, inverse spent. One thing I would like to call out, participation is voluntary at this time. However, Nexonia, as many of you have used it over the years, is a legacy product. So we're we're really encouraging customers to, receive, some of these offers of new product innovation and investment, that you'll see in the next slides forward here. Okay. So introducing you to inverse spend. So InverseSpend is is built for organizations that prioritize speed, visibility, real time expense management. Unlike traditional report based systems, Spend is a transaction based platform designed around corporate card activity and fast employee submissions and reimbursements. Employees can submit expenses in seconds. Transactions will flow in automatically from issued cards. Receipts are are attached quickly through AI powered cape capabilities, and finance teams will receive a real time visibility into spend as it happens. So you'll see more of the experience for inverse spend coming up in the live demo. So just a few moments. You'll see that in in live. And the migration from Nexonia to Spend is not a a new concept for us. This is actually something that our customers have been taking advantage of. As Megan mentioned, Nexonia is part of, the inverse ecosystem. We have platforms and solutions that that we offer, and, we have a customer here who made the migration from Nexania over to InverseSpend, I think maybe about, over a year ago. And, they had a lot of good feedback in terms of their user experience, and in terms of the, workflows and how intuitive they found, imbursed spend as a process. K. For many Nexonia customers, ERP integrations are really foundational, and we continue to look at that as a critical point in our workflows with imbursed spend as well. So whether you're using NetSuite, Sage Intact, or other financial systems, the integrations that you've leveraged with, Nexania have been brought into spend. They've been modernized and continue to receive enhancements. Administrators will benefit from improved mapping screens and controls, better visibility, more flexible configuration options, all, of course, designed to reduce manual intervention and support your audit readiness. The integrations you depend upon today, those have been not only preserved, but actively evolving as we move, over into spend. New capabilities. So we we just touched on, ERP integrations, which is something that a lot of Nexania customers have used and leveraged. I also want to introduce you to some new functionality and capabilities that are available on imbursed spend. So as we get into the demo, you're going to see a centralized dashboard. So really an opportunity for administrators to to see, at a quick glance, and gain immediate insight into the company spend. We have embedded reimbursements. So, no longer, will you need to require data being exported to external systems. We have a lot of, reimbursement options built directly into the platform itself. Virtual card issuance, so enabling control purpose built spending. It's ideal for subscriptions, travel, or project based expenses. And then, of course, powered, receipt capture through imburse AI. So simplifying compliance, reducing manual reviews, really, an opportunity to extract, and categories categorize receipt data, with accuracy and speed rather than, manual intervention. And one of the integrations that that I like here is this, Slack integration. So really utilizing notifications, supporting that that real real time expense experience, notifications for approvals, and card issuance through Slack, and then, of course, your upgraded mobile experience. In addition to the capabilities within InverseSpend, InverseSpend is is part of a broader Inverse ecosystem. With that, there are, broader platforms that are available. So beyond expense management, there's subscription solutions such as AP automation, advanced analytics, platforms, AI powered audits, and travel booking and management integrations, all which are available, to better support your workflows. I'm going to move us along here to overall the migration process. So those are some of the things to look forward to in the move, but let's talk about how we help support you through that move. Jamie, if you'd like to walk us through the migration process. I can definitely do that. Alright. Let me just get over to this slide. All right. Hi, everyone. My name is Jamie, and I'm one of your migration resources for SPIN. Today, we're going to walk through what the transition from NexLania to SPIN looks like. And just keep in mind that this is a structured guided process designed to minimize disruption and position your organization for long term efficiency gains. Most customers complete the process within three months or less depending on complexity and internal availability. And our priority here is really a competent transition and not a rushed system change. So we begin by aligning on the migration process, the timeline, and objectives. At this stage, our goal is to ensure that your team understands both the transition plan and strategic value of moving to EMBER spend. And on February 13, your administrators should have received access to a preconfigured member spend environment, which allows them to preview, validate, and familiarize themselves with the user experience. But more importantly, your NexLenia environment remains fully operational during this phase, and there is no disruption to your current processes. So step three is the most important phase in the migration. Where applicable, this is gonna be where your team goes in to reconnect and validate ERP integrations, confirm expense categories and dimensions, review roles and workflows, conduct real world testing scenarios, and also export any of the historical data that you need from Nexania for compliance purposes. This phase ensures operational continuity and stakeholder confidence. And to assist with that, in step four, as mentioned prior, adoption is built into the process. So we provide we provide a lot of things. But primarily, in app guidance, we have a migration hub that's gonna give you all kinds of access to dedicated admin and end user training. We have a weekly live drop in sessions where you can get your answers to your questions. And our objective is to ensure that your team is fully enabled prior to the transition. And then the last piece is where you'll be prompted to set up your account and verify your business and billing details on the platform. Once finalized, you're ready to do a full transition to EMBER spend. And this stage by this stage, your environment will be validated, tested, and your team's trained, ensuring a smooth go live. So next slide. Implementation pathways. Since we discovered the migration structure, let's discuss the implementation options. We offer two structured pathways depending on your strategic objectives and your desired level of engagement. And option one is really efficient and cost effective. We replicate your existing Nexonio configuration. You will see your structure and workflows and policies migrated as is, and your team completes testing and validation during the transition process. So one of the really cool things about spend is that it has this built in migration checklist where you can go, and it's a guided task list to help your team complete all of these tasks. This is really an ideal option if you're currently very confident in your configuration and you don't anticipate structural or integration changes. And, really, you wanna get up and running as fast as possible. However, we do offer option two, which is a more consultative optimization focused approach, and this is going to be more like a standard implementation where you would have a dedicated resource and a structured project plan, and we would really collaborate through working sessions and have a strategic review of your current workflows and policies and integrations. So this is probably the option if you're planning on redesigning some of your processes or you have complex approval or accounting structures or if your ERP systems and integrations are evolving and you may wanna change something. You can all also leverage option two if you would like to use this as an overall opportunity to modernize, and this pathway transforms migration from really just like a like to like system transition into more of a strategic improvement initiative. Typically, this decision comes down to two considerations. If you want it to happen quickly and you would like to really work on speed and continuity, option one is gonna be the right fit. However, if you really wanna modernize and refine the details and the policies and you wanna take a larger look at your overall expense program, the guided implementation is probably gonna deliver more value. So at this point, I'd like to introduce Kaylee O'Hara, and she's going to lead today's demonstration. Kaylee, I'll turn it over to you. Great. Thanks, Jamie. I'm gonna go ahead and share my screen. Alright. So everyone should be able to see imbursed spend. This is, of course, the system that you are gonna have access to and your upgrade from Nexonia. We're very excited to show you what it can do. At a base level, everything that you do with Nexonia today, you can do with inverse spend in terms of bringing in any corporate card transactions that you might have. So if you have a card program today with a financial institution, we can connect that financial institution, bring those card transactions in. We can also allow your users to submit reimbursable expenses, have that go through an approval and payment flow, and, of course, sync this information from the system into your ERP or your accounting tool. As Tore mentioned, some of the kind of main highlights of InverseSpec, I'm gonna go through all of them on this demo. But you can see here, first and foremost, this initial dashboard that you're logged into as an admin. So it gives you that information right up front. How has this month been going for us? You can see month over month trends. You can see breakdown by category, by expense tag, things like a department or other such fields. And you get this visual representation of your expenses, as soon as you log in to your system. I do wanna explain real quick. There's, three main roles that you can assign to a user within the Embursed Spend platform. There's the concept of an admin, a manager, and an employee. An admin, which is what we're logged in here as, has visibility into the entire system. So all spend, all expenses, all card programs, they're able to configure the system, and they're able to be the final approver and sync information into an ERP. You then have the role of manager. So if you're a manager, you can be assigned to somebody within the approval workflow for that user. And then if you and then, of course, you have visibility into whoever you simply have the lowest amount of visibility just yourself and whatever expenses you might need to submit. You can use InverseSpend on either the web, or we also have a mobile app. So I'm gonna quickly show you that here. We are offering InverseSpend on both iOS and Android devices. So you can go there, download this mobile app, and you can log in. I'm gonna show you a little demo here of the mobile app, then we'll switch back to the web and do the remainder of the demonstration. When we're looking at mobile, we're thinking of the employee. So somebody who needs to submit expenses. You can also approve via the mobile app, but a lot of the actions that we take here are definitely gonna be things like submitting. So we're gonna go ahead and log in to our account. And this is simulating as if I'm logging in for the very first time on my device. I And do wanna note this notifications here. So the InverseSpend mobile app can send you notifications. One big difference with InverseSpend is that you can actually have real time data. What that means is if you have a corporate card program and you're using that through a financial institution today, those transactions will actually appear in real time into our system. So as soon as you make that swipe or you tap to pay somewhere with your card, you're gonna our system will receive those details. And you can actually, if you know if you enable these notifications, opt in to receiving a push notification as soon as that transaction occurs, essentially reminding you to capture capture the receipt. It allows you to submit that expense in real time without having to wait those couple of days for the transaction to come in once it's posted to your to your credit card statement, typically. So those push notifications, that real time capability is a very powerful tool within the imbursed spend system. It is available for certain card programs today. So if you're using Mastercard, we offer real time capabilities. If you're using American Express corporate cards for those as well. And we're we're currently working on it with Visa. So we should be able to offer this across many different card programs very soon here. If you come into our the app here, we're gonna see all of the transactions that have been charged to the card that's been assigned to me, so if I'm a credit card holder. And I'm just seeing the basic details that we receive from that financial institution. So I went to Starbucks. I made a purchase for $9.07, and it was on February 4. And I need to submit all of these expenses for approval. These are all kind of my to be submitted items. And for each one of these, I, of course, need to go in and just add a couple of details, likely add a receipt image. If I wanna add a copy of a receipt, I can do that in a couple different ways. So, of course, you can use your phone device. This is, of course, just a simulation here, so I'm not actually gonna be able to snap a picture of a receipt. But if I was using a real phone, I could go into my camera. I could access my phone camera, take a picture of a physical copy of a receipt, and that's gonna use our imburse AI to transcribe the receipt. So as soon as you take a picture of it and, again, this would be an actual camera here if I was using a real phone. It's gonna be able to say, okay. This receipt looks like it's for Starbucks. It looks like the amount is $9.07, and it looks like it's for February 4. And it's gonna match it automatically to that line item so that you just need to go in, add a couple details such as categorize it, maybe a couple other things, but the receipt will match automatically. Now you can also get receipts in via email and via upload. So if you have emailed receipts via some from a vendor that might like an online vendor or some types of prepaid travel, they're gonna email you that invoice. So just go ahead and forward that in. There's a there's an email address on our side, and that will find its way into your account. Same thing. The OCR is gonna run on that receipt or the email itself, and it's gonna match it up to the corresponding transaction. And then you can also just upload receipt images from your desktop computer, so if you do wanna scan those in. Yeah. And just to be super clear about the credit card integration. So we work with any financial institution, Mastercard, Visa, American Express, any, you know, regional bank you might be utilizing. In terms of that real time capability, we have that today with Mastercard and American Express, and we're working on it with Visa. It should be in the next couple of months, so it's not not too far away here for the real time Visa option. And we'll get you a more specific time on that. Okay. So let's go into any one of these charges here. It looks looks like I have a Fairfield in. You can see here that receipt automatically matched. So that was the OCR, the the AI technology working, reading the receipt image, matching it together with the corresponding transaction. And then I have to fill in some details here. This form is gonna be fully customized to your company. So the same fields and, you know, items that you had on the Nexania side, you would have on the inverse spend side. They can either be free text fields. So for example, this note field here, this is maybe a hotel for a sales conference. You're able to type in, right, in a free text situation, or it's gonna be a drop down. So for example, the category field is a drop down. I'm being presented with a list of categories. This is once again going to be customized to your company, so you'll have a chance to see all the categories that you're used to here. All of these fields, and in this case, we'll go ahead and mark this as hotel and lodging, All of these fields here will be mapped to your ERP system in some way. So, of course, in the same way you're expecting it with the Nexonia system, we're having a direct mapping between, whichever expense account hotel and lodging directly maps to in in your ERP. Some fields might predefine or or default for somebody. So maybe I'm in the sales department, so I don't need to have that choice made each and every time, but it's just gonna show up for me automatically. I can have fields like project. I can mark an item as billable if my company bills an item back to a third party, like a customer or a client, and I can split an expense. So if I that total that $1,200 needs to get split between multiple categories, maybe I also had some parking on this invoice that's gonna be separate from hotel and lodging. I can use the split function, itemize out that portion for parking, and set it to a different category code. You can split an expense as many times as you need to, if there's more than one itemization that you need to do. You'll only be presented with the fields that you're required to fill out. And you can see here, I'm gonna actually not fill out project. I'm gonna click this expense button, and we'll see what happens. It's going to run this expense against my company policy. And in this case, it's flagging me because I don't have a project. You can have these flags show up in two ways. You're seeing the warning, which is saying you don't have this, but you can actually still submit the expense, acknowledging that you're out of policy here. Or you can choose to go back and fix it, right, and add the project and submit the expense with no issue. If you wanna block somebody from moving forward, you can also have a blocking rule, which would show up as one option. They have to go back and fix it. Right? You you could not move forward without adding that project in. And so, of course, you could have a mixture of a bunch of different types of rules. You can have this around certain fields being completed, a receipt requirement, right, needed to have a receipt attached, the date of the expense if it's older than a certain number of days, things like that. So all those rules hopefully can ensure that at the point of submission, that when we go ahead and send this expense on, it's run against our company policy, and we know that the approver will only have to review they won't have to review for missing information. With a real time expense solution, it is important to note that I am done with that expense now. I've gone ahead and I've submitted it, and I can log out. I can come back, and I can submit a different group of expenses at a later point in time. Very crucially, I don't have to add these expenses to an expense report to then submit that expense report for approval. So if I'm ready to submit my, any of these charges here, I can do so. I can come back and submit ones later that I might not have every single piece of information, ready to submit yet. Same thing with your reimbursable expenses. Maybe you have a couple of reimbursable expenses you need to submit. You can do that at the same time. You can come back later. Each of those, can kind of submit separately. Just to show you here on our menu, you can also submit reimbursable expenses from your phone and same kind of thing. You can capture a picture of a receipt. It's gonna transcribe the details, and you can submit that. I will show you also on the computer just because I wanna I wanna make sure it's clear. You can do it on mobile, or you can always log in to your computer to be able to submit your expenses. Mobile is just one option. If you do have people who are traveling or they're in the field, definitely might be helpful and useful for them to have the mobile option. But you'll always be able to log in to your imbursed spend account online. You can go into your transactions page here, and I can go and submit my transactions from this screen now if I need to. I would just simply click into each one, fill out the details here, and submit. I saw that there's a question about being able to submit as one report, if that's something that you can still do. And there is that capability, because if you see here, you can check off multiple items. So let's say that it's all four of these top items here. Let's say that they all belong to the same trip that I went on, and therefore, all needed to get coded to the same project or to the same department. Instead of having to go in for each one individually, I can check off all four. I can select edit here. And I can apply any one of my fields across all four expenses at once. So if I actually need to change that department, instead of it being coded to HR, I need all these to get coded to marketing. I can make that update. I can save that. It's gonna confirm the changes to all four of these expenses. It switches to marketing. And now let's say I had every other piece of information filled out for those. I could also choose to submit all four of those. So kind of submitting almost as in, like, a report format. But, again, if I just wanted to submit the McDonald's charge, I could do so. I wouldn't be prevented from doing that if I needed to get that off and submit it for some reason. Okay. Let's talk about reimbursements real quick. So we can also submit reimbursable expenses. These would be things that paid for out of pocket by somebody. I did see a question about mileage reimbursement, and you can absolutely submit mileage reimbursements here as well. If I click new for new reimbursable expense, I can go through. I can fill out the details of a new item. If I did have a receipt, just to show you oops. Let's show you from this way. Browse gallery. If the system was able to tell what the amounts were, things like that, it could pull those through from, a receipt image. But if I wanna use mileage, I can just go ahead and select mileage there. It's gonna give me a to and from option, and I can go ahead and create mileage expense. You can mark it as round trip. It's gonna reimburse you at the IRS rate. You can also put in custom rates, but that's how our mileage reimbursement works. All right. We're going to switch over to thinking about approving transactions. And so once we go from the submission perspective, those expenses are going to go for some amount of approval, and then you can determine that. So, typically, it's gonna be a two step approval process. Your managers are gonna be the first line of approval, then your admins would be the final review and approval. We're gonna flip into our admin menu here and look at what it looks like to approve. Alright. I'm in the transactions page here. And, crucially, this 36 this 36 call to action here is the 36 transactions that I need to approve. Right? It's not 36 different expense reports. It's 36 line items. And I'm just seeing all of them here. I get the summary of how much that totals. But if I want to look at this in a more granular perspective, maybe I just wanna look at one person's expenses or transactions, I should say, I can use this drop down here, and I can go in by a certain user. For example, I can just show me Emily's expenses, and that kinda recreates what her expense report would have looked like. If I want to, I can also look at it by category, by our company's statement cycle with our credit card, provider. You can customize this, and that can match to your statement dates. And you have a whole bunch of additional advanced filters. For example, we won't go through each one of these, but any data point about the expense you can use to, again, filter down what you're seeing, narrow your view here. As opposed to looking at all 36 items, maybe I just wanna look at the ones that have a warning. So I'll go ahead and apply that warnings being true. And now I'm seeing the 18 of those 36 that have some kind of warning in place on them, and I might wanna just just take a look at those. I can click into any one of these expenses, get more granular information about it. How did this expense progress through the approval process? What was the activities that were taken on this? You can always add comments, make changes. You can deny transactions, send them back to the cardholders, or you can approve them. You can also make changes. So if you need to edit anything you're seeing here because maybe this is the incorrect department, project, things like that, you can make those changes on the fly before you give your final approval and have this sync over to your accounting system. You can customize the grid that you're seeing here. So if you're like, it makes more sense for me to see things in a certain order, you can use this manage columns option, rearrange what you're seeing. Perhaps you wanna see that receipt a little bit further up into the process. Maybe you also want the warnings to to show up a little more to the left. I can save that. It's gonna reorder for me. It's not gonna affect any of my colleagues. It's only gonna affect what I'm seeing here. And you can pin columns to the left or to the right. You can see how transaction date, amount, and merchant are always gonna scroll with me as I scroll over here to hopefully just give you all the information that you might need to be able to make quick determinations about these expenses. Ultimately, you're hopefully going to approve all of these. But if you need to make any changes, you need to know how it's been coded and what might be a potential missing information, of course, from these warnings that might give you that information there. All this information will, of course, sync with your accounting system. So that's gonna feel very similar to the Nexania experience today. After final approval in inverse spend, you have the opportunity to sync with your accounting system, pushing all this information directly into your general ledger. Couple other tidbits I just wanna touch on from this kinda admin perspective of transactions is the ability for you to review any other status. So we're looking at items that are in the needs review. So these need our action right now. But for some reason, you might need to go in and see transactions that are pending on a different manager's review, somebody else that's in the approval process. So if we need to, we can go into those 29 items, review those. If I need to, I can approve on behalf of one of my managers if they're, out for some reason or something like that. I can reassign transactions to different, different approvers. So if somebody's out long term and you need need to get some transactions reassigned, You can review items and pending submissions. So these have been imported into the cardholder's accounts, but the cardholder has yet to submit them. And, of course, you might just need to make sure everyone's submitting in a timely fashion. And if you want to, you can always have the option to remind somebody on an individual transaction basis, hey. You still have this transaction to to submit. Make sure you go in to submit it. But you can also manage automatic reminders. So you're actually leveraging the system to send out those reminders to the cardholders to say, hey. Looks like you have, some un submitted card transactions in your account. Make sure you go in to submit them. You can do this for either cardholders and or for your managers. And they can either take on the look of a single notification per transaction, and that would just be sent out x number of days after we received the initial transaction, or a general reminder email on the frequency of weekly, buy with me, or monthly that would go out to anybody who has un submitted card transactions on that cadence. So if it's just every Monday that's that we're gonna send out this this reminder, the system will do so to anybody who has un submitted card transactions. So definitely wanna leverage the system there for that automation. And then, of course, you can always go through your completed expenses if you ever need to just look back at your archive. We will never delete expenses out of our system. You can always review them here. And you always have the option to export out into other formats if you wanna take this information out of imbursement altogether. From approving your reimbursements perspective, it's gonna be over here on the reimbursements page. So it's very similar to what we were looking at with the transactions. We can see what we need to review. We can also see reimbursements and other statuses. Just to talk a little bit more about the reimbursements approval workflow is that once the reimbursements have been finally approved with an spend, you can actually have them sent for payment. We have our a payment provider embedded with an inverse spend. You would be able to link a corporate bank account to the system. Individual users would be able to link their personal bank accounts, and we can facilitate with an ACH payment to cover those reimbursement expenses. Alright. I know there was a lot of questions, so we're gonna save a lot of time for some questions here. I'm going to stay on, and I'm gonna bring up Megan to help me moderate some of these questions that we can get to. Great. Hey, Kaylee. Thanks so much for the demo. I will say, as a user of spend, my favorite part is being able to just get my receipt, code it right away, and then submit it, and I don't have to think about it. So it's a. really great process, and, obviously, it's a big time saver as someone who has to submit my own expenses often. What I will start with a question so lots of just kinda technical questions on the product. So the first one, Kaylee, was can employees link their personal cards, or does it have to or does it only work with business corporate cards? It will only work with business or corporate cards. So they will just have to submit their personal credit card transactions as reimbursements. If they upload their receipt images, it will transcribe as many details as as we can. So, hopefully, it still makes it pretty easy for them. Great. Next one was I know we've mentioned a little bit about mileage. There was a couple follow-up questions on that. First one was, will the mileage automatically generate the little map that we saw in. that example? Yep. It will automatically generate that. So you just have to put in the points point a and point b. Okay. Great. Just going through here. Are you able to subtract your daily commute mileage? You are not able to submit daily commute mileage and inverse spend. Okay. Yeah. Okay. Great great clarification. That's good. And, Joel, in that case, we'll follow-up with you, and we can discuss a little bit more about your use case, figure out if there's other options there. And then the next one is around scrolling down here. Maybe, Kaylee so one of the questions that came from Kristen was, is there still an option to submit as a report? Maybe we could just talk about kind of some of the options or the approaches that you have in that case as a user. Yep. I did sort of show that to a certain extent. So when you are submitting your from your transaction screen here, one of the options you can do is you can bulk submit. So if I was ready to submit all four of those top ones, I could go in, I could click that submit button, and those four would send off all at the same time. They wouldn't be bundled together in the sense of my approver could go in, and they could decide to approve one or maybe the other, and then leave the other ones if they needed more time. But you can certainly still submit with a click of a button for a whole group of expenses if that's easier for you. Great. And does InverseSpend have the capability to choose between different subsidiaries? I believe, yes, it will be able to do that. I think it does depend a little bit on the ERP that you might be utilizing. We can perhaps follow-up with you and specifically about that integration that you'll be utilizing. I think that was Julie. Right? Yeah. Yeah. And one other piece I think we should clarify is around Visa. So you had mentioned that we, the InverseSpend platform, connects to all of the different types of credit cards, but I think there might have been confusion on what our support is for Visa, especially between RTAs and just general connections. And then in the event you don't have RTAs, how long does it take for a Visa transaction to come into the system? Yes. So we don't currently have RTAs for Visa, but we're working on it. It should be available shortly, in the next couple of months. And for Visa transactions, they'll appear once they post to your statement, so typically one to three days after the transaction occurs. For Mastercard, we do have real time. So if you have a Mastercard program, that's gonna immediately show up in your reimbursement account, as well as for American Express. If you have American Express corporate card program with Amex, those will show up in real time. If you do have an American Express small business program, Amex has not made that feature available to us yet. So those would still show up a couple days after the transaction occurs once they post. Perfect. But I think it's a good point of clarification. We can connect to all these cards, though. Just in some of them, Correct. it depends on the real. time piece. Yeah. Yeah. Perfect. And then the final one I think we'll hit on from a product lens here is does InverseSpend integrate with QuickBooks desktop? Or maybe in all the integrations that we do support today would be. good. Absolutely. We integrate with QuickBooks Desktop, QuickBooks Online, NetSuite, Sage Intact, and Xero. So if you're using any of those ones, those are direct integrations with the system. With just a click of a button, you'll be able to sync your information, your expenses over from inverse spend into those accounting tools. We do still support any other accounting system that you that you might be using. So if you're not on one of those five that I just listed, your option is to export out your transactions. You do you can create custom export files that you're able to either manually generate and download from your transactions page or your reimbursements page. You can click this export option, export out your custom file. You can see here we've we've created a couple of example files. You would not have all of these options. You'd only have the one or ones that are related or relevant to your company. But you do have the option to create as many custom templates as you as you need. And then if you're ready to, you can come and download them from here. You can also set up an automation to actually have these emailed to you. So if you just want your Dynamics file in your inbox every Friday, you can set up an automation to achieve that. Perfect. There's actually two more short questions I'm gonna hit real quick before we get. over just more to the migration process. Does InverseSpan handle multiple currencies? Yeah. Absolutely. So from a perspective of base currency, this is for businesses who are based in The United States. So you're we're assuming you're using USD as kind of your base currency for your business. But, of course, you can go to internationally, travel, submit reimbursements that might be in other, currencies. Those will convert within the system to back to the the base currency of USD. You can also have, of course, credit card transactions made elsewhere. Those will flow into the system with both the original currency as well as the converted currency that your credit card provider has whatever FX rate they used. So you can very easily match receipts, but then also account for that in your your base currency of USD. Great. And I'll ask one more question for Kaylee. And while we're asking this, I'll have Tori and Jamie jump on just for some of the questions around more of the migration process. But, Kaylee, final one. Will expense coding be remembered for similar vendors, and how does that work? Yeah. Absolutely. So it will. If you go to vendors over and over again and you're kind submitting them towards the same, categories, then when you see that expense if you see a transaction from that the next time, it'll automatically code it to a certain category. So perhaps I've gone to Datadog before. That one has automatically coded to subscriptions and services, and that's just based on some historical knowledge, that this that this tool has as well as, some insights into what is a typical vendor category relationship. Right? Is it normal that subscription services would be for Datadog knowing what we know about the vendor of Datadog? Or, you know, for Blue Bottle Coffee, is that normally would go to, like, a meal? So it'll learn over time your preferences and be able to automatically categorize. Great. Hi, Tori. Welcome. Jamie, welcome. So I think what we'll do is we'll continue. There's a few more questions more related to the just overall process of how people complete the upgrade. So the first thing, I think, is around how can somebody or what does the process look like, or how long does it take for people to start training their employees on the inverse spend tool? And I'll pass that to maybe Tory to start. Sure. Yeah. So within imbursement, we've actually embedded quite a bit of guides to help you through. The the setup is not necessarily a lengthy setup. It's more of the change management aspect that we're supporting you through. So there's a lot in terms of the migration that's already been preconfigured in your account. So one of the things as part of the process that we encourage and we've got laid out in a step by step migration guide for you is you'll want to log in, check that your connections for your ERP are established, all your credit cards have been established as needed, And then also create a few expenses and just look at the workflow and ensure that, that they all support, not just the Nexania, workflow that you've been using, although that's that's an excellent starting point for a like to like migration. But if you do wanna make any changes, that's where we have an implementation team, and and we can offer some more consultative guides too. So so really that that rollout process, we've simplified it. We've given you some guides in terms of walking you through the process, but we have additional resources available as well should you feel that this is an opportunity where you'll be making any structural or workflow changes that you'd like represented in the system. Great. And there's a question for Jamie. I think what we should double down on here is just clarifying the difference between the lift and shift and the do it yourself migration versus the guided implementation. And Tore, you can jump in a little bit about pricing as well. I think people wanna understand a little bit about when and how Inverse will support in those different situations. Sure. So automatically, just out of the box, it is a like for like lift and shift migration over into the new platform. However, if if you do want above and beyond going through just the task list and dealing with any of your of your current Nexania data that is coming through the system, you can reach out to us. Just via a support ticket. We can then put you in contact with someone like myself who would be working with you and also the consulting team to really go through and determine what that process looks like. Corey, do you want to talk about pricing? Yeah. Absolutely. So we do have our pricing posted on our FAQ and also in the migration guide. So that is a an implementation package that we have included, as an option there. So we can include that and and and share that information out to you for afterwards. But that would be to have more of a one on one, implementation coach to to walk you through and maybe help with a little bit more of the training or the change management as for as far as the migration. You know, as as Jamie mentioned, a lot of the the setup and the data points we pulled over for you from a more technical aspect. Great. And, Tore, this might be a question for you. DD asked, for personal expenses, do we have to pay them through reimbursed spend, or do we have the option to integrate into NetSuite and pay those ourselves? Yeah. You have that option. So your employee reimbursable expenses will be sent over to NetSuite. So you can either reimburse directly from within spend, or you can follow the process if you have an another payment option that you're using now to pay from NetSuite directly. And then question from Nathan also. What do I need to tell my cardholders or my employees on how they can get signed up for this new product, inverse spend? Right. So part of the the the go live essentially of, spend is accepting an invite. So as the, as you get close to confirming your configuration, as as you've gone through and and had all your users verified in the system, they'll receive an invite. In order to accept the invite, that's when they'll they'll, they'll have access to the system. Perfect. And then I think the one kind of outstanding question is around kinda why now? What's the benefit if I do take advantage of the upgrade opportunity at this point in time? And I guess yeah. I'll let you speak to that maybe, Tore. Yeah. Absolutely. So this is a a voluntary program. This is a program that you can choose to take us up on this offer. It is an upgrade offer that is available to you with exclusive pricing. So during this migration program, we're offering an upgrade to spend. Now, many of you, have used Nexonia for several years, and, it can be part of your work streams now. But we understand that it also is a product that has not received much innovation and will not be receiving much innovation moving forward. With that, we wanna invite you to start utilizing some of our products that have received a lot of modernization, are receiving a lot of, product releases, so that you can start, taking advantage of those in your workflows, at a similar price point to what you are doing with your Nexania subscription today. Perfect. I. know there's a few or sorry. I was just gonna say no interruption to your workflow now. It's just something that we are making available as a offer at this time. No. That's great. I think there's a few outstanding questions, but a lot of them have some nuance. And so our team is gonna follow-up. But now what I'll do is I'll maybe just take a moment to share and bring a little attention to some of the resources we do have. So if you got excited by today and you're interested in moving into inverse spend and getting started with your team, there are some really great resources that we've built to help make this as seamless as possible. So within the chat, what you'll see is there's gonna be a chat button, docs, and q and a. If you click on the docs button, there are a series of links. The number one resource I recommend everybody start with is what we're calling migration hub. This is a landing page where we have aggregated all of the links, different resources, access to the training videos that you can use with your employees and yourself to get up and running on the tool. But this should be the place that you begin. And once you've accessed that, you should have access to all of the resources you need. But in the event you have additional questions, you wanna chat with the folks like Jamie on maybe your specific situation or specific use cases and how it's supported in spend, we recommend opening up a support ticket. And so support ticket, it's at the bottom of the list here, will take you directly to the migration team, and so they'll be able to jump into your system, review your situation, and make recommendations on how to make this successful. The final piece I will call out is we have a training center. This is the best resource and place you can go to check out recordings of how to get set up as an administrator, how to get set up as an employee, and we're gonna continuously, over the period of the upgrade process, continue to add new resources there so that you're able to feel empowered and confident when you move into the system. And with that, I'll check if there's any additional questions, but thank you everyone for joining us today. Of course, we will follow-up with those who we didn't get to today or people that had very specific questions. But if you come up with questions throughout your team or over the next few weeks, you can either reach out to nexoniamigrations@inverse.com or submit a ticket again through that support portal. Both of those will bring you to the right team on our side, and we can get in touch. And I'll just do some of my wrap up now, but I did notice that maybe there's one or two questions that I think we'll be able to answer now. So if you wanna take a look at those, Megan. But what I did wanna bring up to everyone is, of course, thank you for joining us again today. In twenty four hours or so, we will resend or you will get access to this recording if you'd like to rewatch it. And then as Megan referenced the different docs that's on the right hand side, it says docs tab. You'll click it, and you'll be able to download any of those resources. So let's see. Jamie, I might throw one to you. How fast can the lift and shift transition take? Well, typically, it's going to be somewhere between four weeks for full onboarding depending on your bandwidth as administrators and then up to ninety days. Most clients are going to be able to migrate over with the system definitely less than the three month period. Perfect. It's pretty easy, you guys. Like, once you get into the system and you start taking a look at at this step by step guide, like, there's literally a finish your setup tab. And then once you go through it, it is it's guided. And it's a checklist that's gonna check everything off as you go along to help you get up and running. So, I mean, really, it it's based off of your bandwidth and how much effort you wanna put into it up front, but you could fast track it. You could get it live pretty quickly, and it's pretty straightforward in terms of overall use case scenario for your end users. So, again, it's just really about how comfortable you feel to get up and running quickly. That's great. And, Tori, this is actually a great question. So during the migration period, will we still use Nexonia or will Nexonia be closed and everything will be moved into a burst spend? Yeah. So during that migration period, you'll still have access to Nexania. Now the migration program is, set to sort of has these these scheduled dates as part of it. And the idea is that that will give you time to decide whether this is the right fit for you. I think as we previously mentioned, there's also many inverse solutions that are available that you can contact us to in case you you see something that you like and you'd like to see how that could fit into your workflow or you wanna talk to any of us. I love that the slide is already up for me to segue back to. Just reach out. Our team, we're we're we're here to help you. We're here to support you. So if you reach out through Nexania migrations, submit a ticket, we are happy to to find a a fit for you. We're happy to work with you to make sure that we support, sort of that change management and that go live. And before you hit that go live, there should be minimal disruption. So your customers can continue to use Nexania or your users can continue to use Nexania today. There'll be no interruptions. That's great to hear. And maybe Tori will just reiterate, as I know another question had come in. In the event there's a component of inverse spend that doesn't work for our team, does that mean we can stay with Nexonia or kind of whatever our options is there as well? Absolutely. So so part of this inverse ecosystem means we have lots of options for you. If there's a another product that maybe you feel would be a better fit for you, just let us know. We're we're happy to to take a look and explore that for you. We really do wanna make sure that the workflows, the features that best support your individual organization, that you have that support moving forward. And we also wanna make sure that as an organization, you get to leverage all of our products with the newest innovation and technology. So please reach out. We're we're happy to to to find that that perfect that slipper for you. The. just right fit. Yes. Great. And, yeah, Lauren, I'll pass it to you. Yeah. yeah. I was gonna say, yeah, I think we're pretty close to time. So we want to thank you once again for joining our webinar today. If we did not get to your question or if it was really specific, no matter what, we will be following up with you afterwards. Of course, once again, if you'd like to watch the recording, it'll get to you in about twenty four hours, or you can actually click the same link that you used today to get into this session and watch it again on demand. Also, be sure to download those docs in the right hand corner. But in the follow-up email, you will have access to them as well. So thank you once again, everyone. We appreciate you coming. Thanks. Have a great day. Take care. Thank you.